We Were Hybrid…Before Hybrid Was Cool!
Hybrid meetings aren’t new to us at Lead Dog Meeting & Event Management. In fact, we’ve been managing an event for one of our clients for nearly twenty years, and a hybrid component was added five years ago. Let’s look at how successful hybrid meetings can be… here’s our story!
Jumbo Sized Production
Our client, in this case, is a large company with well over 100,000 employees nationwide. This event is held annually in Florida and is a multi-layered event that has several components.
This premier employee event serves as an employee appreciation event, has a business component, and contains an education component for employees. Among the 600 people in attendance in-person are front-line employees, support personnel, corporate leadership and C-Suite executives. It is a week-long event with a leadership conference, meetings and social events.
It’s Game Time!
The highlight of the week is a two-day game show style competition – an event that really gets the audience involved. After preliminary rounds, the final, one-hour championship round is broadcast live to the entire company. It’s a big deal to those employees back home, who get to feel the energy from the live audience and create their own, too, cheering for their favorite competitors. Watch kits with pom-poms, noisemakers and balloons get the hybrid attendees involved, and it’s game on at work for this part of the day!
Our Role in All This
This type of event is right up our alley! We are always up for a challenge and love being able to orchestrate fun and flair into an event! In our capacity as the event managers for our client, we handle many aspects of the event, ensuring smooth execution when it's time for our clients to shine.
In preparation for this annual event, we work with aspects of:
Project Management
Event Coordination
Financial Management
Attendee Communications
Marketing
Learning & Development
New Products Team
Registration
Production Management
On-Site Management
The one-hour broadcast takes weeks of coordination and planning – to ensure a great experience for both live and hybrid participants. Timing, content and production needs all have to be orchestrated to pull this off successfully.
The Future of Hybrid and Virtual Meetings
Partnering with a large company on this event allows us to demonstrate our wide range of skills in large-event planning. As our economy slowly opens up, plenty of meetings will include hybrid components. Leveraging our expertise in this area will ensure that you can still achieve your event goals without putting employees or members at risk. If you think it’s a matter of scheduling a Zoom meeting, think again… successful large-scale meetings require plenty of advance planning, even when they are hybrid or virtual.
Please know that I am grateful to the team for your super fabulous attention to the details, special care to each of us, and your ability to connect the dots across all that transpired to get us to show time this week – and through the final game. Thank you!
—Martha S.
We Can Help With Your Event!
At Lead Dog Meeting & Event Management, we would love to learn about your next hybrid meeting! By partnering with Lead Dog, you will get the very best in meeting and event management, whether in person, virtual, or hybrid. Email us today or schedule a free consultation!
Lead Dog Meeting & Event Management is a women-owned business, certified as a WBE and a WOSB.