Why Hire a Meeting & Event Management Company?
Have you ever wondered why you would want to use an independent meeting management company? While it might seem tempting to have a staff member plan your corporate or non-profit meetings and conferences, if you do, you may be missing out on a variety of benefits and cost savings!
When potential clients ask us why they should outsource these services, here’s how we at Lead Dog Meeting & Event Management respond.
Save Staff Time - and Stress!
Using an outside planner will save your staff valuable time that they can then dedicate to their core job responsibilities. There are aspects of planning an event that may be best done by your internal team - think content development, invitation list development, corporate communications, and coordinating with other internal teams - a meeting management company can take many other responsibilities off your hands. Items such as contracting, event design, venue liaison, developing detailed program specifications, coordination and negotiation with vendors, registration and data management and AV needs are all time consuming. Lead Dog takes on these responsibilities and more, working to ensure that all details are covered. Having a specialist such as Lead Dog managing these items allows internal staff to focus on their core competencies and relax in the knowledge that an expert is working on their behalf.
Benefit from Expert Knowledge - and Save Money!
Professionals in the meeting and event planning industry have specialized knowledge gained through experience, certificate programs and/or continuing education. They are expert in the workings of hotel facilities, transportation providers, registration and event venues. In today’s pandemic affected environment, many planners, including those at Lead Dog, have expanded their skill set even further to include hybrid and virtual events. Additionally, we can make suggestions to lower project costs and negotiate more beneficial terms with vendors and facilities, reducing your organization’s expenditures.
Utilize Established Systems
Planning a meeting requires focused attention on hundreds of details and tracking many areas of responsibility. It is essential for everything to come together in the right order at the right time. There is no leeway to extend deadlines – they must be met on time! The event day will come whether or not you are ready. Therefore, it is crucial to have systems in place to keep the planning process on track, facilitate collaboration and maintain accurate and accessible registration data. At Lead Dog, we create a customized planning horizon, utilize time-tested processes and track progress throughout the project. Additionally, we continually tweak our processes, improving upon them and evaluating our event technology with each project.
Incorporate Event Technology
Hundreds of technology products are available in the meeting and event industry. Finding a product that meets your needs and fits your budget is not simple. From virtual event platforms to registration portals and mobile apps, we are continually investigating new offerings. Lead Dog can help you put the pieces of the technology puzzle together to create a cohesive system meeting your event needs.
Diverse Perspective
At Lead Dog, we enjoy becoming an integral part of your team, learning about your company, culture, key players and event goals. We then combine that knowledge with our pre-existing industry knowledge to provide a unique perspective to the event design process. This puts us in an ideal position to offer advice and make suggestions for improvement. We always strive to add value beyond the expected.
Lead Dog’s Service Philosophy
Exceptional service is always our goal – we thrive on providing our clients the comfort of knowing they are in good hands. We want to be your partner long-term, so it is important to us that each event is the best it can possibly be. At Lead Dog, we are not just any meeting and event management company – relationships are important to us, and our insight, expertise and experience put us at the head of the pack!
Contact us at CRCaporale@LeadDogOnline.com so we can discuss how we can unleash the potential of your next meeting or event!