event stage with band and lighting. Audience in the foreground.

Program Organization & Management

It’s all about the details. Unless it’s all planned and executed flawlessly, attendees will remember even the best-thought-out and best-presented program for all the wrong reasons. We will…

  • Act as main liaison with all hotel and venue personnel

  • Confirm appropriate meeting space needs and manage room set-ups

  • Coordinate audiovisual and production services

  • Select menus and coordinate food and beverage

  • Provide complete program/event production management

  • Research, book, and coordinate guest speaker appearances

  • Coordinate ground transportation

  • Coordinate outside vendors — caterers, florists, musicians, entertainers, etc.

  • Provide exhibit management

  • Establish billing procedures

  • Formalize meeting needs in a detailed working agenda